top of page
Collaborating

Apostille Services

At Signed & Sealed Notary Services, we handle the entire apostille and document authentication process—so your paperwork is accepted internationally without delays or rejection.

We specialize in Apostille, Federal, Embassy and Consular Legalization services.

What We Do:

📍 State Apostille Services – All 50 States

We route your documents to the correct Secretary of State based on where they were issued or notarized—ensuring accurate processing the first time.
 

Federal Apostille Services (U.S. Department of State)

For qualifying federal documents, we manage the full authentication process with precision and care.
 

🌐 Embassy Legalization (Non-Hague Countries)

For countries that require legalization instead of an apostille, we handle:
✔ Secretary of State authentication
✔ U.S. Department of State authentication
✔ Embassy or consulate legalization

​

📝 Certified Translation Services

We provide certified translations for documents required by foreign governments—ensuring compliance and acceptance.
 

🔍 We Prevent Delays Before They Happen

Unlike basic notary services, we pre-screen every document for acceptance before submission—reducing rejections, saving time, and protecting your deadlines.

​​​

How the Apostille Process Works:​

​

  Step 1: Book Your Appointment

  Schedule your appointment and complete

  the intake form so we can verify:

  • Your document type

  • The destination country

  • The state where the document was issued

   Call: 708-797-6226

​

​​

​​

​​

  Step 3: Document Review & Notarization

  We carefully review your documents to make sure they meet apostille

  requirements. If notarization is needed, we will notarize the documents

  for you.

​​​​

​​  

   

 

​

​

  Step 5: Updates & Tracking

  We keep you informed throughout the process, including:

  • Submission updates

  • Approval notifications

  • Return shipping tracking​​​

​​​

​

     Step 7: Certified Translation (If Needed)

  If your destination country requires

  translated documents, we can coordinate

  certified translation services so, your documents

  are ready for international use.

​​​​​

 

 

​

​

​

​​

 

 

 

​

​

​

​

​

 

 

 

 

​

 

 

 

 

 

 

 

 

 

 

Choose Your Processing Speed:

Standard Processing

$125 | ~10 Business Days
Best for non-urgent requests. Your documents are submitted through standard state channels and completed within approximately 10 business days.

**Perfect if you’re planning ahead and want the most cost-effective option.

​​

Priority Processing (Most Popular)

$225 | 4–5 Business Days
Need it faster? This option includes priority submission and expedited handling to get your apostille completed in just a few days.

**Most clients choose this for the perfect balance of speed and value.

 

Rush Expedited Processing

$400 | 1–2 Business Days
For time-sensitive situations, we take immediate action. An Apostille Facilitator will personally travel to the Secretary of State and work directly with them for same-day or next-day processing.

**Ideal for urgent international deadlines, travel, or legal matters.

 

What’s Included in Every Service:

✔ Direct coordination with the Secretary of State or U.S. Department of State
✔ Processing for one document
✔ One notarization included
✔ Expert review to prevent delays or rejection
✔ Step-by-step communication throughout the process

​

Additional Documents

$50 per document

Step 2: Send or Drop Off Your Documents

Choose the option that works best for you:

  • Courier pickup  

  • Mail your documents using a trackable shipping service

If mailing, include:

  • A copy of your ID

  • Your intake confirmation

  • Your return address

Step 4: Apostille Processing

We submit your documents to the correct agency based on your needs:

  • State Apostille → Secretary of State

  • Federal Apostille → U.S. Department of State

  • Non-Hague Countries → Embassy or Consulate legalization process

Step 6: Receive Your Completed Documents

Once complete, you can:

  • Pick up your documents

  • Have them shipped back to you

  • Ship directly to another country if needed

Shipping fees may apply.

Personal, Legal & Business Documents We Handle Daily

Education​

Diplomas, transcripts, enrollment verification letters, study abroad documents, and TEFL or educator certification documents

Personal​

Birth, marriage, and death certificates, divorce decrees, single status affidavits, adoption documents, name change orders, FBI and state background checks, medical letters, minor travel consent forms, HIPAA authorizations, and powers of attorney

Travel & Immigration

visa renewal documents, invitation letters, employer verification letters, police clearance certificates, and notarized copies where permitted by law.

Business​

Corporate bylaws and resolutions, certificates of good standing, certificates of origin, commercial invoices, agency and distribution agreements, and patent or trademark documents.

Don’t see your document listed? Contact us — this is not a complete list of the documents we can process.

 Call      708.797.6226

Timelines | Pricing

A $50 deposit is required to reserve your appointment. The deposit will be credited toward your total service balance at the time of service.

 

Our apostille facilitation services begin at $125 and include multiple processing options based on your timeline. Pricing and turnaround times may vary for federal or out-of-state apostille requests.

What to Include With Your Mail-In Request

Please include the following with your documents:

  • A prepaid trackable shipping label for both delivery and return shipping (if you prefer a specific carrier)

  • A copy of your valid government-issued ID

  • Your intake confirmation along with a note listing the destination country

  • Original certified copies of vital records when required by the issuing state (we will verify this during the pre-check process)

  • Important: Do not sign documents that require notarization until instructed by our team

​

Why We're Trusted

  • Fast turnaround times with daily submissions and professional courier services

  • Clear communication and status updates throughout the process

  • Apostille services available for all 50 states, including federal and non-Hague country legalization

  • Convenient door-to-door shipping options, including direct international delivery when requested (shipping fees apply)

  • Schedule Your Apostille Appointment Call: 708.797.6226​​

​​

Important Information

  • Requirements vary depending on the document type and destination country. Final acceptance is determined by the receiving agency or authority

  • Federal apostilles and non-Hague legalization requests may require processing through multiple agencies or embassies, which can increase turnaround times and fees

​

     We are not a law firm and do not provide legal advice

DISCLAIMER: I am not an attorney and therefore by law, I cannot interpret the contents of any document for you, instruct you on how to complete a document, or direct you on the advisability of signing a particular document. By doing so I would be engaging in the unauthorized practice of law, and could face legal penalties that include the possibility of incarceration. Any questions about your documents should be addressed to the lender, title company, or an attorney.

© 2026 Signed & Sealed Notary Apostille Services

bottom of page